Employees drive. Managers approve from the web.
Your team captures mileage and receipts in the SimpliExpense app and submits clean, IRS-ready reports. You review, approve, and reimburse them in a private web portal — no email threads, no shoebox of receipts, no GPS surveillance.
How it works
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Employees submit in the app
Drives track themselves and receipts scan on-device. In one tap your team turns a month into an IRS-ready report and submits it for approval — straight from their iPhone.
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Managers review in the web portal
Open a private, access-controlled web portal to see every submitted report — line items, totals, business purpose, and the receipt copies — side by side, ready to verify.
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Approve, reject, or reimburse
Approve a clean report, send one back with a note, or mark it reimbursed. Submitted records lock automatically, so everyone's books stay audit-consistent.
Privacy by design
GPS routes are never uploaded — not to us, not to managers. Coordinates and polylines stay on the employee's device; the portal only ever sees structured numbers — dates, miles, amounts, and the business purpose. When an employee submits a report, copies of that report's receipts are shared privately with the authorized approver and no one else, and the copies can be purged after reimbursement. Personal reports never share receipts. No ads, no tracking, no data sales. Read the full privacy policy.
Why teams choose it
No more chasing reports
Employees just drive — automatic detection means no forgotten trips and no end-of-month reconstruction. Submitting is one tap.
A real approver workflow
Review line items and receipts, approve or send back with a note, then mark reimbursed. Every decision is recorded against the report.
Locked, audit-ready records
Submitted drives, expenses, and reports lock down so figures can't shift after the fact — your books stay consistent for an audit.
Private storage for receipts
Receipt copies live in access-controlled storage shared only with the report's approver, and can be purged after reimbursement.
Export for the books
Pull approved reports out as CSV for QuickBooks and your accountant — every IRS-required field already in place.
Seat-based, alongside Free & Pro
Add seats as your team grows. It works right alongside the free and Pro individual tiers — employees keep everything they record.
Ready to stop chasing expense reports?
Set up your team in minutes. Employees submit from the app; you approve from the web — with routes that never leave their devices.